Effective Date: 17 September 2025
About InterTraduction
InterTraduction is a service of real-time translation for conferences, hybrid events and lectures. It is delivered by IoT Lab who acts as data controller. It leverages data processors established in Europe, including DunavNET and Microsoft Azure. All Intertraduction partners are committed to protecting your personal data and ensuring a smooth and secure experience when using our services.
Data Minization
In line with the principle of data minimization, we avoid collecting any unnecessary personal data. For instance, for conference attendees no login or registration is required. Participants join events via a link (web app) or QR code (mobile app). Audio and language preferences are processed only in real time to provide translations and are not stored.
Personal Data We May Collect with Intertraductions
• User identifiers are used to authenticate user access to the service.
• User identifiers are used to authenticate user access to the service.
• IP addresses are used to monitor and secure service access.
Legal Basis for Processing
The processing of personal data is required to deliver the service and relies on the contractual necessity, consent of the users, and legitimate interest.
Data Retention
• Event configuration data and organizer accounts are retained until the user deletes their account.
• Audio data is processed in real time and is not stored, but transcripts and summaries may be stored allowing the conference organizers to retrieve them.
• IP addresses may be logged for security and statistical purposes, including analyzing the evolution on a year to year basis. IP logs are deleted once the person in charge of cybersecurity considers that they are not required anymore.
Data Sharing and Transfers
• Intertraduction processes the received data in Europe, on Microsoft Azure’s secure EU-based data centers. It does not transfer or store personal data in non-European countries, except where required for delivering translated content to users located outside of Europe.
Security
• We use industry-standard technical and organizational measures to protect your data.
• Authentication credentials and audio streams are encrypted.
Your GDPR Rights
Under the General Data Protection Regulation (GDPR), you have the following rights:
• Right to access your personal data
• Right to rectification of inaccurate data
• Right to erasure (“right to be forgotten”)
• Right to restrict processing
• Right to data portability
• Right to object to processing
You also have the right to lodge a complaint with your local Data Protection Authority (DPA) if you believe your data has been processed unlawfully.
A list of EU DPAs is available here.
Policy Updates
The applicable policy is the one published on the website. This policy may be updated over time. In such case, the present document will be updated and constitute the new set of applicable rules, starting at the date of its online publication.
Contact Us
If you have any questions about this Privacy Policy or wish to exercise your GDPR rights, you can contact us at:
Email: info@intertraduction.com